What do my co-ordinators need from me?
Contact Indeygo.com to Sign up for your Fundraising Event
- Decide on which products you would like to offer, we recommend 1-2 products.
- Register for a fundraising account under signup page
- Confirm your email and password under your account log in.
Set your Timeline for your Fundraising Event.
- Plan for 1–2 weeks for delivery after you submit your wholesale order.
- Selling date range (10-14 days and over 2 weekends is best).
- Submit your order date, predicted delivery day address, date and location.
Set your Goals
- Amount needed to raise - e.g. 20 players selling 6 units each = 120 units yields ~ $1080 in profit.
- Determine the number of units each participant needs to sell in order to meet your fundraising goal(s) - e.g. each player sells 6 units of dough (1 case) yielding approx $54 towards your goal.
Create a Fundraising Plan
- Create your fundraising letter that explains your group’s goals and what you are fundraising for, along with how many units each participant is required to sell.
- How do you plan on using social media, Facebook, Instagram or both? Will you create a group event page on Facebook and have your group invite people to participate? Will you post on various Facebook page sites to spread the word of your fundraising campaign?
- Decide upon the best method of communication so that the coordinator can notify sellers of any changes, and details for delivery date. Options are usually phone, email, group/team websites or in person at a meeting or practice.
Distribute the Participants' Packages and Include Items Below:
- The Cover Letter includes your group’s fundraising goals and a brief description of what you are fundraising for. It should also include the number of units each participant is required to sell to ensure that your group’s fundraising goal is achieved.
- Online Store link and printed paper order forms.
- Email, Social media page and online store details.
- Your contact information.
Reminder to seller(s) of approaching deadline to submit orders one week prior to end date.
- Collect order forms.
- Calculate total order (cash sales and online store sales).
Review, Approve and Submit your order online.
- Receive order confirmation.
- Receive packing slip, confirmed #’s are correct.
- Deposit money collected from the fundraiser to your bank.
- Pay invoice owing to Indeygo / receive funds from Indeygo via e-transfer.
- Organize volunteers for delivery date.
- Notify seller(s) of the details for date and time for picking up orders.
Delivery Day
- Allow 30 minutes to sort the order before allowing seller(s) to pick up their product.
- Call the delivery company the morning of delivery to determine an ETA for delivery.
- Notify volunteers of the approximate time of delivery.
- Sort orders by colour coded boxes.
- Distribute orders to Participants.
- Participants distribute orders to customers.
Thank You!
- Send out a follow-up email thanking everyone for participating and helping your group raise funds, including the amount raised and whether it met or exceeded your goal.
